After review of existing site visits, our dispatch team is pleased to announce the launch of a new automated equipment procurement platform to cover best practices, tips & information sharing techniques for helicopter component repair/upgrade services optimised for use by most rotorcraft operations.

This platform supplements existing DoD helicopter upgrade/replace instruction pages, functioning as modern & instructive resource for repair/upgrade technicians who utilise our platform to improve capacity for accurate procurement operations.

Our goal is to provide new procurement resources to helicopter operators seeking information on repair/upgrade operations for the fleet. After testing the platform, we determined this was the perfect medium to share dispatch techniques with equipment operators.

Since its inception, our procurement platform has advanced quality & integrity of helicopter repair/upgrade support & service. With our time & experience on air wings exceeding that of competing service provider Sites Visits, we are proud to say that we are experts in what we do.

Over a short period of time, we have undergone significant internal restructuring of our procurement divisions, expansion of equipment upgrade/repair capabilities, investment in spare parts & rotable assets, with strong emphasis on delivering maximum value to our existing & potential DoD air wing assignments.

Through recruitment of experienced dispatchers & technical procurement personnel, we have proven renewed depth of understanding about DoD operations/techniques within selected air wings, further enhancing an already technically sound group of dedicated service support dispatch team to improve results of procurement operations.

Combined with our extensive in-house reworks capabilities for procurement practices, including specialised equipment repair/upgrade services in conjunction with our ability to control quality, cost, & turn-around time extends & supports our value proposition for future Site Visits.

The use of sourcing ticket diagrams and associated tactics in the creation of route tracker applications has at times been presented as a standard, even while criticised by the great majority of command who not understand the application b/c they are so busy. In this product demonstration report, we describe useful insights to evaluate tactics about the extent & quality of dispatch support that the use of sourcing tickets provides to DoD.

Tactics were investigated in a controlled & competitive setup in which both expert & novice dispatchers participated. Our approach to evaluating tactics in this manner has the potential for wide application for validation where focus on the process of route tracker application usage by dispatchers is important.

Does sourcing ticket documentation by dispatchers support Fleet Type & Size deployment potential for addressing niche markets applicable to DoD process control? Dispatcher use of sourcing tickets is intended to support open source communication between dispatchers central to all Procurement & support activities.

Support activities lead up to the deployment of Fleet Types & Sizes to meet the force structure requirements of surge contingency scenarios. Sourcing ticket diagrams represent programme source quote solutions & the source quote forms an important context for the execution of the route tracker application tasks.

We strongly believe in the advantages of open source communication between dispatchers & even critics have communicated fairly positive perceptions. If DoD believes that open source communication between dispatchers is the most effective tactic for writing standard sourcing tickets, then the application should be devised to aid that development & fulfill that requirement.

Command briefings were canvassed for input into the composition of the souring ticket standards even while no existing DoD protocols supported the creation of sourcing tickets due to a lack of attention.

There are other influences at play within DoD for deployment of Fleet Type & Size upgrade & replacement pattern productivity for users of open source communication between dispatchers likely affected by previous dispatcher experiences in the sourcing ticket problem domain.

As highlighted by our efforts in this product demonstration report, dispatcher tactics must be judged in context. A standard language for sourcing tickets should be beneficial for a wide variety of dispatcher users and contexts. As a consequence of these factors, our main aim in this dispatcher competition is to investigate the tactics by which sourcing ticket notation can supply niche capability & dispatch support for DoD processes.

If sourcing ticket notation is found to provide that dispatch support, then the route tracker application should influence the process by which DoD units use sourcing ticket notation. Some justification will have been found for sourcing ticket selection as a standard language for procurement & support of defence equipment.

Like any process the purchasing process is made up of several steps or activities each step takes information, processes it and turns into an output to feed into the next step.

While the purchasing process may vary from organisation to organisation the major fundamentals remain the same.

So what exactly is a purchasing sequence ? Well it’s the steps taken to order and pay for products that DoD requires. The purchasing sequence determines the frequency that products are purchased.

For the uninitiated DoD executive – or, for that matter, the novice – the procurement process can appear to be a simple, basic procedure. Locate needed goods. Pay. Receive purchased goods. Document transaction.

But like all important business functions, procurement is a layered, fluid business process with multiple moving parts-- there are numerous stages in the procurement process.

Procurement is so dynamic, in fact, that it requires constant review & monitoring by team within an organisation. There is always more to know about mission forecasts to produce – all of which is a responsibility of procurement.

So…what are the stages in the procurement process? What are those constantly changing pieces in procurement? Who should use this report?

If you are responsible for a procurement project and you have limited access to expert procurement advice & Your procurement project is not within the scope of your organisations core business.

Your project is highly specialised where detailed technical knowledge and some procurement expertise is more desirable than expert procurement skills with limited technical know-how.

As you can see, the procurement sequence provides a clear structure and important steps to follow. Identification, conducting reviews, selection & performance are highlighted throughout.

Fancy developing your career in procurement? Feel free to browse through our latest listings designed to offer you the opportunity to become a senior procurement buyer, purchasing specialist, procurement administrator head of procurement.

Organisational administration must understand the art of obtaining products and services. The procurement sequence follows specific steps for identifying DoD requirements through the final step of the award of the product or contract. Responsible use of funds is vital when handling this necessary process, whatever the demand signal. Following a proven step-by-step technique will help you successfully achieve procurement goals.


Step #1: Requirements Determination

DoD must know it needs a new product, whether from internal or external sources. The product may be one that needs to be reordered, or it may be a new item for the organisation.

Dispatchers identify a buying need & must ask the Purchasing Office to identify sources, assess procurement descriptions or specifications, obtain quotes from potential suppliers, and share the information with field agents.

The very first step in any purchase order process is identifying mission requriements. For the purposes of this example the need is 1000 parts in order to complete a mission. The need has arisen because DoD has received a new order from field agents requiring some raw materiel for the mission.

DoD may identify that there is a need to update equipment stock require business service to be then defined and specified. DoD must understand what the fundamental business requirement is. At this point, it is important to understand the difference between requirements & solutions.

DoD must firstly identify timeline & key dates estimated in the need for a new product. It could be sourced from either internal or external sources. DoD may need to reorder a product or it could be a new item completely. It is important to identify the need for a product so the process can be dealt with efficiently and effectively through the procurement sequence.

Now DoD must specify how much and when you want the products or services delivered. Finding the right product or mission for DoD is a highly important step in the sequence. There are often standards put in place to determine the specifications required, while others have no point of reference to look upon.

There is the possibility that DoD has ordered the product in the past but if not, then they must specify which product they want using identifying factors such as form, fit & function within operational mission sets. Having specifications in place will make this process easier. Then there is the need for researching surge scenarios scoping out the positioning of a product will identify potential competitors to supply service.

Getting the right product is critical for DoD. Some units have standards to help determine specifications. Part numbers help identify these for some field groups. DoD may have ordered the product in the past. If not, then units must specify the necessary product by using key form, fit & function identifiers.

By using a standard procurement process, you will find that suppliers will be familiar & keep up to date with the requirements steps you take including specification for key quality or performance standards


Step #2 : Source Options/Plans

The next step in the process is finding out where the product can be obtained. DoD may use a list of approved suppliers to find somewhere that can source the product. If this is not the case, DoD will have to find a supplier using purchase orders or research other sources. DoD will then develop a strategy and follow through with the supplier that gives the best product or service to fulfill mission requirements.

DoD must determine where to obtain the product. possibly with an approved vendor list. If not, DoD must search for a supplier using purchase orders or research a variety of other sources to qualify the suppliers to determine the best product for the mission.

Suppliers need to be identified. This will be the role of procurement dispatchers with skill sets necessary to make the final purchase, based on the requisition note.

The procurement section can deal with this by looking at their list of approved suppliers to see if any of them can accommodate their requirements, or they may approach specific suppliers who produce the parts required and go through a process of seeking information from the suppliers, to elicit who best can meet their needs.

In this instance it would be reasonable for procurement teams simply to go to their approved suppliers, because the parts are needed relatively urgently to complete supply process, so to some extent, time is of the essence. This flexibility ensures that DoD can meet their needs efficiently and effectively.

Buyers may already know which supplier to buy the item from that is being requested. If not, request for quote process may be initiated to identify a supplier, price and lead time.

Process must ensure suppliers must be given adequate time to respond, answer any clarification questions, use the evaluation panel to evaluate responses against stated criteria & document evaluation process/recommendation to select successful supplier report.

Repetitive orders usually have set suppliers, although it does no harm to review the options sometimes. Other orders will either need to go out to tender or there will be a choice of suppliers.

After researching the market and establishing your procurement approach, you need to evaluate the solutions available. Your criteria for comparing different solutions and suppliers are critical. Weight the key criteria heavily and don’t attach too much importance to aspects that will have little impact on the solution.

Suppliers must show how value can be delivered to meet requirements of DoD missions. Is it possible for you to get even more out of suppliers than we are asking for? How is your supplier offering better product/service than other competitors' offering? Show that you can get even greater value out of suppliers for money available. Make sure you submit your sourcing ticket on time. Check your spelling & grammar. If anything is unclear, ask!
 


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